Policy on Implementation of the Defense Travel System (DTS)

1. SITUATION. THIS IS A JOINT MARADMIN BETWEEN THE
DEPUTY COMMANDANT, M&RA, THE DEPUTY COMMANDANT, P&R AND THE DIRECTOR
LP, I&L. THE DTS IS A DOD MANDATED PROGRAM WHICH TRANSFORMS TAD
TRAVEL WITHIN THE MARINE CORPS. DTS HAS ACHIEVED INITIAL OPERATING
CAPABILITY AND IS READY FOR USMC IMPLEMENTATION. 
A. DTS WAS ESTABLISHED TO MEET THE REQUIREMENTS FOR A SINGLE,
PAPERLESS TEMPORARY DUTY (TDY) TRAVEL SYSTEM TO BE USED BY ALL
TRAVELERS ACROSS THE DEPARTMENT OF DEFENSE (DOD). DTS IS AN
ELECTRONIC END-TO-END TRAVEL MANAGEMENT SYSTEM THAT IS TRANSFORMING
THE COSTLY AND BURDENSOME PAPER-BASED PROCESSES USED IN TAD TRAVEL
INTO A STREAMLINED, INTEGRATED, PAPERLESS SYSTEM. THE NEW TRAVEL
SYSTEM REPRESENTS A REVOLUTIONARY APPROACH TO THE WAY TRAVEL
ADMINISTRATION IS MANAGED THROUGHOUT THE DOD AND IS DESIGNED TO MORE
CLOSELY MIRROR BEST BUSINESS PRACTICES IN THE COMMERCIAL INDUSTRY. 
ONCE FIELDED THROUGHOUT THE DOD, DTS WILL PROVIDE THE AUTOMATED
MEANS TO MAKE TRANSPORTATION AND LODGING ARRANGEMENTS, ESTIMATE
TRAVEL COSTS, AUTHORIZE TRAVEL, OBLIGATE FUNDS, ISSUE TICKETS,
PROCESS VOUCHERS FOR REIMBURSEMENTS AND RECONCILIATION, AND GENERATE
TRAVEL REPORTS. 
B. DTS IS AN EVOLVING TRAVEL REENGINEERING EFFORT. THE INITIAL
CAPABILITY OF DTS IS ALREADY DEPLOYED AND OPERATIONAL TODAY AT
THIRTY-ONE SITES, SERVING PERSONNEL FROM ALL MILITARY SERVICES AND
SOME DEFENSE AGENCIES. THE REMAINING DTS REQUIREMENTS ARE
TIME-PHASED AND SCHEDULED TO BE SATISFIED BY ANNUAL UPDATES TO THE
DTS WEB PORTAL. 
C. TRAVEL SERVICE CONTRACTS WILL BE AWARDED WITHIN EACH REGION
USING THE NORTHROP GRUMMAN DEVELOPED WEB PORTAL. UNTIL THE DTS
PROGRAM MANAGEMENT OFFICE (PMO) HAS AWARDED COMMERCIAL TRAVEL OFFICE
(CTO) GEOGRAPHICAL AREA CONTRACTS, USMC AWARDS OF NEW CTO CONTRACTS
OR EXTENSIONS OF EXISTING CTO CONTRACTS WILL INCLUDE A PROVISION
THAT THE CTO AGREES TO INTERFACE WITH DTS UPON IMPLEMENTATION OF DTS
AT A USMC INSTALLATION. 
D. THE DTS FIELDING CONCEPT IS PREDICATED ON FOUR IMPLEMENTATION
PHASES: OPERATIONAL ASSESSMENT (OA), PHASE I (PILOT SITES), PHASE II
(PRIMARY SITES), AND PHASE III (REMAINING SITES). FULL DOD
IMPLEMENTATION IS SCHEDULED TO BE COMPLETED BY 4TH QTR FY06. THE OA
AND PHASE I IMPLEMENTATION HAS BEEN COMPLETED AND AUTHORIZATION HAS
BEEN GRANTED TO BEGIN PHASE II/III FIELDING. THE PLANNED MARINE
CORPS PHASE II SITES ENCOMPASS MAJOR ORGANIZATIONS AND INSTALLATIONS
AND MARINE CORPS DISTRICT HEADQUARTERS. PHASE II SITE FIELDING WILL
BE A JOINT EFFORT BETWEEN THE DTS-PMO AND THE USMC, BUT WILL BE
FUNDED BY THE DTS-PMO. 
2. MISSION. SUCCESSFULLY IMPLEMENT DTS THROUGHOUT THE MARINE CORPS
BY USING A TEAM APPROACH SPANNING NUMEROUS FUNCTIONAL AREAS. 3. 
ACTION. ORGANIZATIONAL RESPONSIBILITIES ARE SET FORTH BELOW: A. 
MARCORSYSCOM, IS&I, IS RESPONSIBLE FOR PROGRAM MANAGEMENT AND
IMPLEMENTATION OF THE DTS PROGRAM. (POC: MAJ DAVE DIERSEN, DTS
PROJECT OFFICER, IS&I, EBUSINESS OFFICE, DSN 278-0970, EMAIL
DIERSENDI@MCSC.USMC.MIL AND DONNA PELFREY, DTS PROJECT OFFICER, IS&I
EBUSINESS OFFICE, DSN 378-1086, EMAIL PELFREYDK@MCSC.USMC.MIL) B. 
DIRECTOR, MANPOWER INFORMATION SYSTEM SUPPORT DIVISION (MI) -
REPRESENTS THE DEPUTY COMMANDANT FOR MANPOWER AND RESERVE AFFAIRS. 
MI IS RESPONSIBLE FOR PLANNING, AND DEVELOPING MANPOWER
REQUIREMENTS; AND FOR CONTROLLING AND INTEGRATING MANPOWER
INFORMATION SYSTEMS FOR BOTH GARRISON AND EXPEDITIONARY
ENVIRONMENTS. DIRECTOR MI, SUPPORTED BY DIRECTOR, MANPOWER PLANS
AND POLICY DIVISION (MP) AND THE RESERVE AFFAIRS PERSONNEL PLANS AND
POLICY DIVISION (RAP) PROVIDES STAFF ACTION FOR MANPOWER MATTERS
PERTAINING TO DTS. (POC: MR. MARK WRIGHT, CODE MI, DSN 278-0099,
EMAIL WRIGHTM@MANPOWER.USMC.MIL)
C. DEPUTY COMMANDANT FOR PROGRAMS & RESOURCES (DC, P&R) IS
REPRESENTED BY THE ACCOUNTING BRANCH (RFA), FINANCE BRANCH (RFF) AND
THE BUDGET OPERATIONS BRANCH (RFO). THESE THREE BRANCHES ADVISE AND
ASSIST THE PROGRAM SPONSORS, HQMC STAFF OFFICES, COMPTROLLERS, AND
MARINE CORPS FIELD OFFICES IN ALL MATTERS RELATING TO ACCOUNTING,
FINANCIAL REGULATIONS, MARINE CORPS PAY & ALLOWANCES, AND TRAVEL
ENTITLEMENTS. RFO ALSO FACILITATES THE PREPARATION OF OPERATIONS &
MAINTENANCE (O&M) APPROPRIATION DATA RELATING TO DTS. (POCS: CWO5
DAVID FUQUA, CODE RFF, DSN 224-4981, EMAIL FUQUADG@HQMC.USMC.MIL AND
CWO5 JANET BERNHARDT, CODE RFA, DSN 223-9823, EMAIL
BERNHARDTJS@HQMC.USMC.MIL) (ADD RFO POC) 
D. ASSISTANT DEPUTY COMMANDANT, LOGISTICS PLANS, POLICIES, AND
STRATEGIC MOBILITY DIVISION (LP) REPRESENTS THE DEPUTY COMMANDANT
FOR INSTALLATIONS AND LOGISTICS (DC, I&L). THE LOGISTICS
CAPABILITIES CENTER (LPC) IS LP'S FUNCTIONAL CENTER FOR DTS AND
ADVISES AND ASSISTS HQMC STAFF OFFICES AND MARINE CORPS FIELD
OFFICES IN ALL MATTERS RELATING TO PASSENGER TRANSPORTATION POLICY.
LPC ALSO ADVISES AND ASSISTS OTHER SERVICES/AGENCIES ON MARINE CORPS
SPECIFIC TRANSPORTATION POLICY. LPC WILL ACT AS THE ASSISTANT
CONTRACTING OFFICER'S REPRESENTATIVE (ACOR) FOR THE COMMERCIAL
TRAVEL OFFICE (CTO) CONTRACT PORTION OF DTS. (POCS: MAJ "JOE"
PAULSON, CODE LPC-4, DSN 225-7762, EMAIL PAULSONJD@HQMC.USMC.MIL
AND MS. VICKI FOWLER, CODE LPC-4, DSN 223-9823, EMAIL
FOWLERVL@HQMC.USMC.MIL)
E. LOCAL COMMANDERS ARE RESPONSIBLE FOR DESIGNATION OF PRIMARY AND
ALTERNATE POINTS OF CONTACT AT THEIR GEOGRAPHIC LOCATION FOR ALL
ISSUES PERTAINING TO DTS IMPLEMENTATION WITHIN THAT SITE. THESE
REPRESENTATIVES ARE IDENTIFIED AS A "LEAD DEFENSE TRAVEL
ADMINISTRATOR" OR LDTA. YOUR DESIGNATED LDTA WILL BE RESPONSIBLE
FOR ASSEMBLING A CROSS-FUNCTIONAL IMPLEMENTATION WORKING GROUP
CONSISTING OF REPRESENTATIVES FROM ADMIN, BUDGET, ACCOUNTING,
DISBURSING AND TRANSPORTATION COMMUNITIES. DTS-PMO WILL PROVIDE ON
SITE CLASSROOM TRAINING FOR ALL PHASE II LDTAS ON DTS IMPLEMENTATION
PROCEDURES. LTDA TRAINING CONSISTS OF A FOUR DAY TRAINING CLASS
AND PROVIDES DETAILED PROCEDURES ON SITE IMPLEMENTATION AND POST
DEPLOYMENT OPERATIONS PARAGRAPH 4 BELOW LISTS THE SITES AND DATES
SCHEDULED FOR FY04. 
1) EACH UNIT WITH A REPORTING UNIT CODE (RUC), WILL ALSO IDENTIFY A
PRIMARY AND ALTERNATE ORGANIZATIONAL DTA (ODTA) WHO WILL BE
RESPONSIBLE FOR DAY-TO-DAY ADMINISTRATION OF THE DTS. THESE
INDIVIDUALS WILL BE THEIR ORGANIZATIONS "TIER ONE" SUPPORT FOR DTS
AND TRAINING WILL BE PROVIDED DURING SITE IMPLEMENTATION. ODTAS
WILL ALSO ATTEND THE FOUR-DAY DTS-PMO FUNDED TRAINING CLASS.
2) A KEY AREA FOR SUCCESS OF DTS WITHIN THE MARINE CORPS IS
THEESTABLISHMENT OF LOCAL HELP DESKS. THESE HELP DESKS WILL BE THE
"TIER TWO" SUPPORT FOR THE GEOGRAPHIC AREA AND WILL INTERACT
DIRECTLY WITH THE DTS-PMO "TIER THREE" HELP DESK AND USMC LDTA'S. 
(THE USMC LDTA IS MR. MARK WRIGHT AND ALTERNATE IS MR. ALAN
BERGMAN.) HELP DESK SET-UP AND CONOPS WILL BE PERFORMED AND
DETERMINED DURING SITE FIELDING.
3) UNIT COMMANDERS ARE ENCOURAGED TO TAKE ADVANTAGE OF THE DTS WEB
BASED TRAINING (WBT) COURSES AVAILABLE AT WWW.DEFENSETRAVEL.OSD.MIL.
THE WBT COURSES WILL PROVIDE NEW DTS USERS HANDS ON TRAINING. A DTS
DEMONSTRATION IS ALSO AVAILABLE THROUGH THE DTS WEB SITE.
4) DTS REQUIRES THE USE OF A PKI CERTIFICATE FOR DIGITAL SIGNATURE
ENCRYPTION. LTDA/OTDA AND OTHER KEY SITE PERSONNEL WILL BE REQUIRED
TO OBTAIN A PKI CERTIFICATION FOR SETUP OF DTS. ALL TRAVELERS,
ADMINISTRATORS, AND DTS USERS WILL ALSO REQUIRE PKI CERTS FOR USE OF
DTS. 
4. ADMIN AND LOGISTICS. 
A. THE FY04 DTS IMPLEMENTATION SCHEDULE IS AS FOLLOWS:SITE: 
DATES (INCLUDED INITIAL COMMAND VISIT)
QUANTICO REGION (NOV 03 - 26 MAR 04)
CAMP LEJEUNE REGION (FEB 04 - 11 JUN 04)
HENDERSON HALL/NAVY ANNEX (APR 04 - 23 JUL 04)
COMMARFORLANT (APR 04 - 30 JUL 04)
ALBANY GA (MAY 04 - 13 AUG 04) 
B. FY05 AND FY06 PHASE II AND III IMPLEMENTATION SCHEDULES ARE TBD
AND WILL BE COORDINATED-PROMULGATED VIA SEPCOR. 
C. SPECIFIC IMPLEMENTATION REQUIREMENTS/INSTRUCTIONS WILL BE
FORTHCOMING AND COORDINATED VIA THE DESIGNATED SITE LDTA.
5. COMMAND AND SIGNAL. POINTS OF CONTACT. 
A. CMC (M&RA) MI - MR. MARK WRIGHT DSN 278-0099, EMAIL
WRIGHTM@MANPOWER.USMC.MIL
B. CMC (RFF) - CWO5 DAVID FUQUA DSN 224-4981 EMAIL
FUQUADG@HQMC.USMC.MIL
C. CMC (LPC4)- MAJ JOE PAULSON DSN 225-7762 EMAIL
PAULSONJD@HQMC.USMC.MIL
D. MARCORSYSCOM, (IS&I) DTS PROJECT OFFICER - MAJ DAVE DIERSEN DSN
278-0970 EMAIL DIERSENDI@MCSC.USMC.MIL
E. MARCORSYSCOM, (IS&I) DTS PROJECT OFFICER -MS. DONNA PELFREY DSN
432-1086 EMAIL PELFREYDK@MCSC.USMC.MIL
F. MARCORSYSCOM, (IS&I) ALTERNATE USMC LDTA - MR. ALAN BERGMAN DSN
278-0863 EMAIL BERGMANAD.CTR@MCSC.USMC.MIL.