Uniform and Grooming Standards for Medical Conditions Update

1.  Purpose.  This MARADMIN reiterates the 
requirement for Commanding Officers (COs) to actively monitor 
service members who are unable to comply with uniform and grooming
standards per references (a) through (h).  It further announces 
specific reporting requirements per reference (f) and (g) to 
officially track and report all approved and pending medical 
accommodations from grooming standards for facial hair.
2.  Background.  References (a) and (b) established interim policy 
for service members requiring uniform or grooming standards 
accommodations due to medical conditions.  Subsequently, references
(f) and (g) provide directions to the Services of the requirement 
to track and report individual level medical accommodations.  
3.  Actions.  Effective the date of release of this MARADMIN, COs
shall report and track all currently approved and pending medical
accommodations from grooming standards for facial hair using newly
established Training and Admin Event codes via the Marine Corps 
training Information Management System (MCTIMS) or Unit Diary/Marine
Integrated Personnel Service (UD/MIPS).  HQMC, Manpower Military 
Policy Branch (MPO), Manpower Plans and Policy Division, Manpower 
and Reserve Affairs will analyze the custom report within 14 days
from the release of this MARADMIN to validate submissions from the
initial data call conducted in July 2026.  Commands will be 
contacted to correct any errors in reported information.  
3.a.  New Reporting Codes.  Use the following codes to report
pending, approved, and completed medical accommodations from uniform
and grooming standards for facial hair.
3.a.1.  U1: Medical Accommodation Pending Date.
3.a.2.  U2: Medical Accommodation Start Date.
3.a.3.  U3: Medical Accommodation 6-Month Admin Counseling Date.
3.a.4.  U4: Medical Accommodation End Date. 
3.a.5.  U5: Medical Accommodation Admin Extension (AE) Date.
3.b.  Reporting Requirements
3.b.1.  Code U1: (Medical Accommodation Pending Date).  Report this
code when an Independent Duty Corpsman (IDC) or Medical Officer 
(MO) recommends a service member be granted approval for a medical
accommodation to uniform and grooming standards for facial hair and
it is pending the CO's approval.  
3.b.2.  Code U2: (Medical Accommodation Start Date). Per references
(a) and (b), approval of a medical accommodation from uniform and
grooming standards for facial hair must be documented on NAVMC 
11830 (03-25)(EF).  Report code U2 (Start Date) when the CO approves
the medical accommodation regardless of the treatment phase in 
which the Marine begins.  As the Marine progresses through the 
treatment phases do not run additional U2 codes.  A new U2 code 
(Start Date) is only required if the CO approves a separate medical
accommodation after having reported a previous U4 Code (End Date).
See below example:  
3.b.2.a.  Example:  Initial medical accommodation approved by the CO
on 7 January 2026, command reports code U2 (Start Date).  The 
service member is returned to clean shaven grooming standards after 
successful completion of medical treatment on 10 April 2026, command
reports code U4 (End date). On 11 May 2026, the service member 
returns to medical, obtains a IDC recommendation (command reports 
code U1), and CO approves medical accommodation on a new NAVMC 
11830.  The command will report code U2 (Start Date).   
3.b.3.  Code U3: (Medical Accommodation 6-month Admin Counseling 
Date).  Report code U3 once the CO completes the 6-month 
administrative counseling.  This date is 6-months from the initial
approval date. In accordance with reference (b), this date should 
be no earlier than 24 April 2026. 
3.b.3.a.  Upon counseling, Marines will receive a standard NAVMC 
118(11)(REV. 05-2014)(EF), page 11 entry per the administrative 
instructions within reference (b). 
3.b.4.  Code U4: (Medical Accommodation End Date).  Report code 
U4 (End Date) when the medical accommodation is resolved early or
the medical accommodation is officially terminated.
3.b.4.a.  The expiration date of approved medical accommodations is
calculated as the Start Date plus 12-months. 
3.b.4.2.  Example 1:  Initial approved medical accommodation is 
signed by the CO on 22 July 2026, the command reports code U2 
(Start Date).  The end date or expiration date is 22 July 2027.  
At that time the service member is returned to clean shaven grooming
standards after successful treatment.  The command reports code U4
(End Date) on 22 July 2027.  
3.b.4.b.  Example 2:  Initial approved medical accommodation is 
signed by the CO on 22 July 2026, the command reports code U2 
(Start Date).  On 23 March 2027, an IDC or MO determines the medical
condition of the service member has resolved and is cleared to 
return to clean shaven grooming standards.  The command will report
Code U4 (End Date) for 23 March 2027.  
3.b.5.  Code U5: (Medical Accommodation Administrative Extension 
(AE) Date): Report this code upon receipt of an approved 
administrative extension beyond 12-months from the Deputy Commandant
for Manpower and Reserve Affairs (DC, M&RA). 
3.b.5.a.  Clarifying Administrative Extension Guidance.  If a CO
expects that a service member will exceed the authorized 12-month
medical accommodation period, an administrative extension must be
requested.  The CO will advise the service member to prepare an 
Administrative Action Form NAVMC 10274, requesting consideration of
an extension beyond 12-months.  The package will include supporting
documentation, IDC/MO recommendations, and justification for the 
request to include a timeline of expected resolution.  
3.b.5.b.  A resolution is the conclusion of a medical evaluation 
board (MEB), physical evaluation board (PEB), administrative 
separation (ADSEP) board, or a return to clean shaven grooming 
standards.  The administrative extension will be in effect for the 
duration of a MEB, PEB, or ADSEP board process. Upon resolution, 
the command will report code U4 (End Date).  
3.b.5.c.  Approved administrative extensions shall always be 
maintained with the expired NAVMC 11830 and in the service members'
possession.  
3.b.5.d.  Requests for consideration of an administrative extension
shall be routed 30-days prior to the service member's expiration 
date and will be submitted to the DC, M&RA via the first Marine 
General Officer in the service members' chain of command to the 
Manpower Military Policy (MPO) Branch via SharePoint at 
https://usmc.sharepoint-mil.us/sites/dcmra_mra_mp_mpo/lists/
Ask%20MPO/Main%20View.aspx.
3.c.  For Navy personnel, command reporting as described above is
required.  Additionally, COs will ensure requests for medical
accommodations to uniform and grooming standards on behalf of 
Sailors are documented on NAVPERS 1000/1 per reference (h).  In
accordance with reference (h), upon the CO's approval of a medical
accommodation, Sailors shall receive an initial counseling 
documented on NAVPERS 1070/613.   
4.  Administration
4.a.  In accordance with reference (b), service members with an 
approved medical accommodation to uniform and grooming standards 
will maintain a copy of the approval in their possession during 
periods of approved no shaving and will present documentation to 
leadership as requested.  
4.b.  Commands will continue to place emphasis on medical treatment,
education, monitoring, and assistance for service members unable to
comply with daily uniform and grooming standards.  
4.c.  Custom Reports.  The data entered by local commands via MCTIMS
/UD/MIPS will be compiled into a custom report that can be obtained 
by HQMC, IDC/MO, and commands.  This data will be used for 
historical tracking, analysis, and reporting to the Office of the
Secretary of War (OSW). 
4.d.  Commands shall conduct regular internal audits of members'
records via Marine Online (MOL) or MCTIMS, verifying that all codes
are entered accurately and kept current. 
4.e.  Requests to obtain access to the custom report can be 
submitted to Manpower Custom Reports via the following website:
https://www2.manpower.usmc.mil/reports/reports.action.
5.  This MARADMIN is applicable to the Marine Corps Total Force
and Navy personnel serving with Marine Corps units.  
6.  For questions pertaining to reporting requirements, contact
the offices identified on the POC line.  
7.  Released authorized by Lieutenant General William J. Bowers, 
Deputy Commandant for Manpower and Reserve Affairs.