Revised Anthrax Vaccine Immunization Program (AVIP) and Smallpox Vaccination Program (SVP) Reporting Requirements

1. BACKGROUND. HQMC HAS REVISED THE AVIP AND SVP 
REPORTING INSTRUCTIONS IN ORDER TO MIRROR THE MONTHLY 
REPORTING REQUIREMENT SOLICITED BY THE OFFICE OF THE 
SECRETARY OF DEFENSE. THIS MARADMIN DISSEMINATES REVISED 
AVIP/SVP REPORTING INSTRUCTIONS AND PROVIDES SUPPORTING 
ESTABLISHMENT (SE) COMMANDS WITH SPECIFIC GUIDANCE IN 
SUBMITTING REQUIRED DATA.
2. CMC INTENT.  PREVIOUS CMC POLICY AND PROCEDURES 
GOVERNING THE AVIP/SVP REMAIN IN EFFECT. HOWEVER, THE 
CONTENT AND REPORTING FORMAT HEREIN SUPERECEDE THAT FOUND 
IN REFS A, B, AND C. ADDITIONALLY, WHILE THE ADMINISTERING 
OF INNOCULATIONS TO PERSONNEL WITHIN THE AVIP HAS BEEN 
PAUSED (PER REF D), THE REQUIREMENT TO REPORT THE FOLLOWING 
DATA REMAINS.
3. EXECUTION  
A. REPORTING.  UPON ADMINISTERING THE ANTHRAX AND SMALLPOX 
VACCINES TO SERVICE MEMBERS, COMMANDERS ARE DIRECTED TO 
ENSURE COMPLIANCE WITH SERVICE REPORTING INSTRUCTIONS VIA 
NAVAL MESSAGE.  ALL MARFORS, LOGCOM, AND SE COMMANDS 
(IDENTIFIED BELOW IN PARA 3.B.(2)) WILL REPORT IMMUNIZATION 
DATA, ADDRESSED TO CMC WASHINGTON DC (POR) WITH INFO COPY TO 
CMC WASHINGTON DC (PLN AND HS), BY THE SEVENTH (7TH) DAY OF 
EACH MONTH FOR THE PRECEDING MONTH IN THE FOLLOWING FORMAT:
(1) ANTHRAX.  REPORT ACTIVE AND RESERVE FORCE MEMBERS, WHO 
HAVE BEEN INNOCULATED, SEPARATELY:                  
(A) TOTAL NUMBER REQUIRING VACCINATION: THIS NUMBER SHOULD 
BE A ROLL UP OF ALL ASSIGNED PERSONNEL WHO WERE PREVIOUSLY 
REQUIRED TO BE VACCINATED OR WHO ARE PREPARING TO DEPLOY OR 
HAVE EVER DEPLOYED TO HIGH THREAT AREAS (HTAS) AFTER 
15 SEPT 02 AND WHO ARE/WERE REQUIRED TO BE VACCINATED.  
NOTE: TO AVOID DUPLICATIVE REPORTING, PARENT COMMANDS IN 
THE SE IN CONUS SHOULD NOT REPORT ANTHRAX VACCINATION DATA 
ON PERSONNEL WHO ARE DEPLOYED TAD TO HTAS OCONUS.
(B) NUMBER NOT PROTECTED: (0-2 SHOTS). NUMBER OF PERSONNEL 
WHO HAVE RECEIVED 0-2 ANTHRAX SHOTS.  
(C) NUMBER PROTECTED: (3+ SHOTS TO INCLUDE ANNUAL BOOSTERS).  
NUMBER OF PERSONNEL WHO HAVE RECEIVED 3 OR MORE SHOTS.  
(D) NUMBER OF EXEMPTIONS:  (MEDICAL OR ADMINISTRATIVE) 
NUMBER OF PERSONNEL WHO HAVE A VALID MEDICAL OR 
ADMINISTRATIVE EXEMPTION TO ANTHRAX VACCINATION.
(E) NUMBER OF PERSONNEL 30 DAYS OVERDUE FOR NEXT SHOT.
(F) NUMBER OF REFUSALS:  NUMBER OF PERSONNEL WHO HAVE 
REFUSED THE ANTHRAX VACCINATION. DO NOT INCLUDE A REFUSAL 
UNDER ANY ONE OF THE FOLLOWING CIRCUMSTANCES:  ACCEPTS 
VACCINATION, OR RECEIVES COURT MARTIAL/NJP IN LIEU OF 
VACCINATION. 
(2) SMALLPOX.  REPORT ACTIVE AND RESERVE FORCE MEMBERS 
SEPARATELY.                 
(A) TOTAL NUMBER REQUIRING VACCINATION: THIS NUMBER SHOULD 
BE A ROLL UP OF ALL ASSIGNED PERSONNEL WHO WERE PREVIOUSLY 
REQUIRED TO BE VACCINATED OR ARE PREPARING TO DEPLOY OR HAVE 
EVER DEPLOYED TO HTAS AFTER 1 SEPT 02 AND WHO ARE/WERE 
REQUIRED TO BE VACCINATED.  NOTE: TO AVOID DUPLICATIVE 
REPORTING, PARENT COMMANDS IN THE SE IN CONUS SHOULD NOT 
REPORT SMALLPOX VACCINATION DATA ON PERSONNEL WHO ARE 
DEPLOYED TAD TO HTAS OCONUS.
(B) NUMBER NOT PROTECTED: NUMBER OF PERSONNEL DEPLOYING TO 
A HTA WHO HAVE NOT RECEIVED SMALLPOX VACCINATION.
(C) NUMBER PROTECTED:  NUMBER OF PERSONNEL WHO HAVE BEEN 
VACCINATED.
(D) NUMBER OF EXEMPTIONS: NUMBER OF PERSONNEL WHO HAVE A 
VALID MEDICAL OR ADMINISTRATIVE EXEMPTION FOR THE SMALLPOX 
VACCINATION.
(E) NUMBER OF REFUSALS: NUMBER OF PERSONNEL WHO HAVE REFUSED 
THE SMALLPOX VACCINE. DO NOT INCLUDE A REFUSAL UNDER ANY ONE 
OF THE FOLLOWING CIRCUMSTANCES:  ACCEPTS VACCINATION, OR 
RECEIVES COURT MARTIAL/NJP IN LIEU OF VACCINATION. 
B. SPECIFIC GUIDANCE REGARDING SUBMISSION REQUIREMENTS FOR 
SE COMMANDS AND ACTIVITIES:  
WITH THE FLOW OF MARINES AND SAILORS IN AND OUT OF THE HTAS 
AND SUBSEQUENT REASSIGNMENT OF SOME TO COMMANDS AND 
ACTIVITIES WITHIN THE SE, THE AVIP AND SVP REPORTING 
REQUIREMENTS OF THOSE MARINES HAS PROVED TO BE A CHALLENGE. 
THOSE MARINES MUST BE TRACKED AND REPORTED AS DETAILED ABOVE.
(1) THE FOLLOWING SE COMMANDS AND ACTIVITIES WILL SUBMIT 
REPORTS AS FOLLOWS:  
(A) COMMARFORBASESPAC AND COMMARFORBASESLANT. 
SUBMIT CONSOLIDATED INFORMATION AS A STAND ALONE REPORT, EACH 
USING ITS RESPECTIVE PLAD.
(B) CG MCNCRC. CONSOLIDATE AND SUBMIT REPORTS FOR MCB 
QUANTICO, AR DIVISION, AND HENDERSON HALL (TO INCLUDE HQMC 
PERSONNEL UNDER THE COMMAND OF THE CO, HQBN, HQMC AND THE CO, 
HQSVCBN, MCB QUANTICO).  COORDINATE WITH, AND PROVIDE TO THE 
CG MCCDC, CG MCRC, DIR MCOTEA, CG MARCORSYSCOM, CO MCIA, AND 
DIR JNLW, ANTHRAX AND SMALLPOX VACCINATION DATA ON THEIR 
PERSONNEL UNDER THE COMMAND OF THE CO, HQSVCBN, MCB QUANTICO.
(C) CG MCCDC. CONSOLIDATE AND SUBMIT REPORTS FOR ALL PERSONNEL 
ASSIGNED TO THE MCCDC HQ AND SUBORDINATE ORGANIZATIONS EXCEPT 
MCB QUANTICO. COORDINATE WITH CG MCNCRC FOR OBTAINING ANTHRAX 
AND SMALLPOX VACCINATION DATA ON MCCDC HQ, EFDC, MCWL, AND 
TECOM PERSONNEL UNDER THE COMMAND OF THE CO, HQSVCBN, MCB 
QUANTICO.
(D) MARCORSYSCOM. CONSOLIDATE REPORTS FOR HEADQUARTERS 
PERSONNEL ABOARD QUANTICO AND SUBORDINATE COMMANDS THROUGHOUT 
THE COUNTRY.  
(E) MCRC. CONSOLIDATE REPORTS FOR HEADQUARTERS PERSONNEL ABOARD 
QUANTICO AND SUBORDINATE COMMANDS, TO INCLUDE DISTRICTS AND 
RECRUITING STATIONS, THROUGHOUT THE COUNTRY.       
(F) MCOTEA. CONSOLIDATE REPORTS FOR HEADQUARTERS PERSONNEL 
ABOARD QUANTICO AND SUBORDINATE COMMANDS THROUGHOUT THE COUNTRY.  
(G) MCIA. CONSOLIDATE REPORTS FOR HEADQUARTERS PERSONNEL AND 
SUBORDINATE ORGANIZATIONS ABOARD QUANTICO AND THROUGHOUT THE 
COUNTRY.  
(H) THE FOLLOWING UNITS WILL SUBMIT THEIR REPORTS DIRECTLY TO 
HQMC:
(1) HMX-1
(2) MARINE BARRACKS, WASHINGTON, DC
(3) JOINT NONLETHAL WEAPONS DIRECTORATE 
4. ADMINISTRATION AND LOGISTICS  
A. TRANSMISSION OF IMMUNIZATIONS DATA.  REF E PROVIDES DETAILED 
INFORMATION ON THE PROCESS TO ENSURE THAT IMMUNIZATIONS ARE 
TRACKED AND RECORDED INTO THE SHIPBOARD NON-TACTICAL AUTOMATED 
PROCESSING (SNAP) AUTOMATED MEDICAL SYSTEM (SAMS), VIA NAVY 
MEDICINE ONLINE (NMO) THROUGH THE NAVAL MEDICAL INFORMATION 
MANAGEMENT CENTER (NMIMC) FOR FINAL SUBMISSION INTO THE DEFENSE 
ENROLLMENT ELIGIBILITY REPORTING SYSTEM (DEERS).  ACTIVITIES 
ADMINISTERING IMMUNIZATIONS MUST VERIFY THAT INFORMATION ENTERED 
INTO SAMS IS REFLECTED IN DEERS. THE COMMAND ADMINISTERING 
VACCINATION IS RESPONSIBLE TO DOCUMENT AND ENTER INTO SAMS FOR 
ALL DOD MEMBERS REGARDLESS OF HOME COMMAND.  THE IMMUNIZATION 
PROCESS IS NOT COMPLETE UNLESS THE VACCINATIONS ARE DOCUMENTED 
IN DEERS.  
B.  POCS FOR THIS MESSAGE ARE: 
(1) HQMC (DC PP&O, POR)- MAJ M. P. HUBBARD, (703) 692-4292 
(DSN) 222;
(2) HQMC (DC PP&O, POR)- MR. R. D. POSAVETZ, (703) 614-5212 
(DSN) 224;
(3) HQMC (DC PP&O)- LTCOL D. A. BETHEL, (703) 695-0221 
(DSN 225); 
(4) HQMC (DC PP&O)- MR. F. J. LEPE, (703) 614-5157 
(DSN 224);                             
(5) HQMC (HS) - CDR DAVE MCMILLAN (USN), PREVENTIVE MEDICINE 
OFFICER, (703) 614-4478 (DSN 224); 
(6) HQMC (LPC-3) - HMC JOE PALMARES, MEDICAL LOGISTICS 
(703) 695-8926 (DSN 225). 
5. COMMAND AND SIGNAL. THIS MARADMIN IS APPLICABLE TO THE 
MARINE CORPS TOTAL FORCE AND IS EFFECTIVE IMMEDIATELY UPON 
RECEIPT. EXPIRATION DATE CANNOT BE DETERMINED.