Updated Guidance Regarding Out-Processing, Account Management, and Record Requirements for Marine Corps Enterprise Network Users

1.  Purpose.  This MARADMIN replaces and updates 
policy previously issued in reference (a) and provides amplifying 
guidance regarding references (b) through (i), related to Marine 
Corps Enterprise Network (MCEN) account management on both 
Unclassified and Classified Networks. These updates will be 
incorporated into future issuances of reference (i).
2.  Background.  The Marine Corps has a large number of Marines, 
Civilians and Contracted Staff routinely entering and departing 
active service.  Upon completion of active service, they no longer 
require access to the MCEN through their assigned Network
Account(S).  Failure to disable and remove these accounts in a 
timely manner constitutes a cybersecurity risk and creates an 
unnecessary financial cost.  The Marine Corps has a federally 
mandated obligation to retain specific data from these accounts for
period of time described in references (f) and (g).  In order to 
mitigate the cybersecurity risk and eliminate the financial cost due
to mismanaged accounts, the policies described in references (b), 
and (e) through (i) shall be followed with regard to the disablement
and appropriate archival of inactive accounts.
3.  Actions.  Effective upon release of this message:
3.A. Commanding Generals and Commanding Officers.
3.A.1. Ensure policies and procedures for In-Processing/
Out-Processing personnel are updated to meet Marine Corps Enterprise
Network E-Mail Account and Record Management requirements in 
accordance with (IAW) references (e) through (g) to Include the use 
of the NAVMC 11786, Records Management Checklist for departing USMC 
employee's form.
3.A.2. Ensure local admin office generates a monthly report of out 
processed personnel (to include Military, Civilian, And Contractor) 
and provides this information to the local G-6/S-6/Network Battalion
(NETBN)/Network Activity (NetAct) personnel for network account 
management purposes.  This Information will include: Name, Rank or 
Rate, Email Address and purpose for Out-Processing; e.g., Permanent
Change of Station/Assignment (PCS/PCA), End of Active Service (EAS),
Separation/Retirement, Contract Expiration, etc.  for Marines, 
include the Marines PCS/PCA, or EAS date to ensure that Marines 
maintain access to required applications such as Outlook Web Access
(OWA)/Webmail during PCS/PCA, Terminal Leave, etc.
3.A.3.  Update local policies and procedures requiring all Marine 
Corps personnel with MCEN non-classified Internet Protocol (IP) 
Router Network (NIPRNET) or Secret Internet Protocol Router Network
(SIPRNET) accounts properly coordinate and out-process with local 
G-6/S-6/NETBN/NETACT prior to PCS/PCA or departure from the Marine 
Corps.3.A.4. Ensure all account movement, Check-Out and account 
Deactivation/Deletion Procedures IAW reference (i) (to include use 
of remedy checkout service requests) to prevent unauthorized access 
to the MCEN or compromise of information and information systems on 
the network.
3.A.5. Ensure user accounts are annotated with inactivity and email 
retention exemptions, IAW reference (i), in extension attribute 12 
located in the attribute editor tab. 
3.A.6. Disable and remove all accounts that have been inactive for 
more than 180 days, unless they have been annotated with an 
inactivity exemption IAW reference (i).
3.B.  Director Administration and Resource Management Division (AR),
Headquarters Marine Corps:
3.B.1. Ensure that HQMC IC4 and MFCC are updated regarding any 
changes to reference (f) through (h).
3.C.  Director HQMC IC4:  Update reference (i) to incorporate policy
updates included in this message and related directives.
3.D.  MCEN Information System Users:
3.D.1  Fully complete check in and out procedures.
3.D.2  Fully understand and comply with relevant Records Management 
requirements.
3.D.3  Back up pertinent personal, and Records Management required 
data.
4.  Applicability.  This message is applicable to the Marine Corps 
Total Force and to all contractors who support the Marine Corps.
5.  Questions should be directed to listed points of contact.
6.  Release authorized by LtGen Melvin G. Carter, Headquarters 
Marine Corps, Deputy Commandant for Information.