Policy Update Regarding the Execution of the Permanent Transfer Out or Disposal of Capital Equipment to Non-Marine Corps Activities, Turn-In of Capital Equipment to Defense Logistics Agency Disposition Services (DLA-DS) and the Retirement of Capital Equipment in GCSS-MC

1. Situation. Organizations that transfer equipment, 
particularly capitalized assets, are not properly executing all 
steps of transference, retirement of assets, nor uploading Key 
Supporting Documentation (KSD) to prove a complete transfer. The 
proper transfer and retirement of Marine Corps capital assets to 
non-Marine Corps activities (DLA-DS or other services)—including 
classes II, VII, and VIII—is a coordinated, multi-step process 
involving MARCORLOGCOM, MARCORSYSCOM, and supporting DLA-DS field 
sites. Accurate and timely execution and documentation of these 
actions are essential for reliable financial reporting. This
MARADMIN cancels reference (f).
2. Mission. Ensure all Marine Corps activities properly execute 
permanent transfers or retirement of capital assets.
3. Execution.
3.A. Concept of Operations.
3.A.1. Fleet and Supporting Establishment Commands: 
3.A.1.A. Prior to conducting any disposal actions, units must 
request and receive disposition instructions from MARCORLOGCOM via
GCSS-MC for any capital asset valued at $100k or more.  This 
includes all capital assets deemed obsolete with removal 
instructions via official correspondence (i.e., disposal plans). 
3.A.1.A.1. To maintain financial traceability, all capital assets, 
including capital assets declared obsolete by MARCORSYSCOM/ PAE 
Marine Corps and supported by a published disposal plan, will follow 
the same disposition process. MARCORLOGCOM will reference the 
approved disposal plan when issuing disposition instructions.
3.A.1.A.2. MARCORSYSCOM and supported program executive officer/ 
portfolio acquisition executive programs possess the ability to 
retain assets with an obsolete status for testing purposes as 
required.
3.A.1.B. Per reference (g), upon receipt of disposition 
instructions, the owning unit will initiate a material 
redistribution transaction within the disposition service request
within the APSR. For dispositions directing disposal through a 
supporting DLA-DS site, the owning unit must ensure the DRMO flag 
is checked and the disposal type indicator is set to DLA-DS.
3.A.1.B.1.  To prevent capital asset reporting errors in the APSR or
rejection by DLA-DS, units must complete all critical checks, 
outlined in reference (d), prior to physical transfer. Units must 
first verify that all associated service requests for the specific 
capital asset are officially closed within the APSR. Additionally, 
the capital asset must be de-configured and demilitarized (per 
reference (h)), in accordance with the provided disposal 
instructions. Completing these steps ensures the turn-in is accepted 
and prevents the erroneous virtual transfer of associated 
capitalized/ non-capitalized equipment.
3.A.1.C. Units must schedule a turn-in appointment with receiving 
organization or the supporting DLA-DS site within three working days 
of receiving disposition instructions. The appointment must be 
scheduled no more than 30 days from the material redistribution 
transaction date, allowing time for packing, demilitarizing, or 
transportation if required. 
3.A.1.C.1. Use of the DLA-DS transportation scheduler is mandatory 
for all disposal transactions occurring directly with DLA-DS. 
3.A.1.C.2. Use of the electronic turn-in document application is 
prohibited.
3.A.1.C.3. The process of equipment (including capital assets) 
transfers internal to the Marine Corps, as directed by the disposal
instructions, will be driven by Volume 3 of reference (d).  Refer to
reference (g) for processing of material redistributions. 
3.A.1.C.4. The process of equipment (including capital assets)
transfers to non-Marine Corps entities will be driven by the
disposition instructions and volume 10, reference (d) (example:
disposition instructions directs the unit to transfer the end item
to another service or non-Marine Corps entity).  Refer to reference
(g) for processing of material redistributions.    
3.A.1.D. DLA DS turn-in requirements
3.A.1.D.1. During the physical turn-in, DLA-DS will issue a 
"conditional acceptance" on the GCSS-MC-generated DD form 1348-1a. 
This serves as the minimum standard for KSD.  For capital asset 
shipments via commercial carriers, the signed bill of lading with
associated DD form 1348 will serve as interim KSD until such time 
as delivery is confirmed at the destination. 
3.A.1.E. After successfully transferring a capital asset, it is the 
responsibility of the issuing unit to monitor for DLA's posting of a 
confirmation of receipt.  
3.A.1.E.1. Confirmation of receipt may be evidenced by the 
publication of either a DIC TRA/ DLMS 527 "receipt acknowledgement" 
transaction or the posting of completed dd-1348 to the DLA document 
portal (RBI E-DOCS). 
3.A.1.E.2. For evidentiary purposes, the DIC TRA/ DLMS 527 "receipt 
acknowledgement" transaction, will serve as the primary KSD for all 
DLA-DS disposals.  The posting of a completed dd-1348 to the DLA 
document portal, is deemed an effective alternate in the absence of 
the TRA/ DLMS 527 "receipt acknowledgement" transaction.
3.A.1.E.3. After 30 days, if neither the primary nor alternate KSD 
are available, the DLA-DS issued "conditional acceptance" may serve 
as tertiary evidence utilized as KSD.
3.A.1.E.4. Issues identified during receipt processing may delay the 
posting of confirmation of receipt. Therefore, it is imperative that 
during this period issuing units monitor each transaction and 
respond to follow-ups requiring action (DIC AFX), as well as 
reviewing PDREP for any Supply Discrepancy Reports (SDR) from the 
receiving activity. 
3.A.1.F. No later than 30 days after shipment/ turn-in (or 
resolution of received SDR), units must upload the primary or 
alternate forms of KSD, or a DLA-DS issued "conditional acceptance"
into the GCSS-MC disposition SR.  Once uploaded, units must route it
to MARCORLOGCOM to complete formal retirement of the capital asset. 
3.A.2. MARCORLOGCOM:
3.A.2.A. MARCORLOGCOM storage activities will follow the same 
procedures as fleet units, with the exceptions noted below.
3.A.2.A.1. MARCORLOGCOM Item Managers will internally issue a 
Material Release Order (MRO) to the storage activity instead of 
requesting disposition instructions. for all disposals they will 
ensure that the "DRMO flag" is checked and that the "disposal type 
indicator" is set to DLA-DS.  upon turn-in or shipment, the storage
activity will process the ship confirmation action (DIC AS3), placing
the capital asset in an in-transit status within the installed base.
3.A.2.B. MARCORLOGCOM storage activities will execute all remaining 
steps to document the disposition and remove the capital asset from 
the property records as outlined in paragraphs 3.A.1.B.1 thru 3.A.1.E.
3.A.2.C. No later than 30 days after shipment/ turn-in (or 
resolution of received SDR), MARCORLOGCOM storage activities must 
upload the final confirmation of receipt KSD into the GCSS-MC 
document management record and complete formal retirement of the 
capital asset locally.  If neither primary nor alternate KSD is 
available, tertiary documentation may be used 
(as within section 3.A.1.D).
3.B. Tasks.
3.B.1. DC, I&L: Review and adjust disposition processes.  Ensure 
compliance with this MARADMIN and reference during scheduled audits.
3.B.2. DC, CD&I: Update TAMCN statuses in TFSMS for items undergoing 
disposal, ensuring a transition to "disposal" and eventually to 
"archive" status within appropriate reporting systems.
3.B.3. COMMARCORSYSCOM: Update IUID records for disposed capital 
assets. Ensure proper TAMCN status updates in TFSMS.
3.B.4. MARCORLOGCOM: Manage disposition instructions, ensure the 
execution of retirement actions, and track the status of retired 
capital assets in the installed base.
3.C. Coordinating Instructions.
3.C.1. Accessing systems: The DLA-DS transportation scheduler can be 
accessed via DLA scheduler link.  AMPS must be used to access RBI 
EDOCS for final receipt posting.
3.C.2. Financial reporting.  When a material redistribution in 
support of disposition activities is performed correctly, GCSS-MC
automatically creates the A5J, AE1/BA, and AS3 MILSTRIP transactions.
For auditing purposes, once the AS3 shipment confirmation is posted,
the asset's value is automatically reduced to $0.01.  The asset is 
then moved to the general ledger 1995 holding account, where it will
stay until it is officially retired from property records.
3.C.3. Visual Process Flow. Reference (I) provides a visual of this
process to further enhance general understanding and compliance. 
3.C.4. This MARADMIN specifically covers capital equipment 
disposition, however, is applicable to all forms of military 
equipment birthed into GCSS-MC. 
4. Administration and Logistics. None.
5. Command and Signal. For questions, contact the POC listed above.
6. Release authorized by Major General Andrew M. Niebel, Assistant Deputy 
Commandant for Installations and Logistics.