Guidance on Issuing Requests for Reimbursable Work

1. BACKGROUND. A REIMBURSABLE ORDER FOR WORK OR SERVICES IS A 
WRITTEN AGREEMENT THAT AUTHORIZES A LATERAL TRANSFER OF FUNDS 
BETWEEN TWO FEDERAL AGENCIES OR DOD COMPONENTS WHEREIN WORK OR 
SERVICES ARE PROVIDED BY ONE AGENCY/COMPONENT (TERMED THE SELLER) TO 
THE REQUESTING FEDERAL AGENCY/COMPONENT (TERMED THE BUYER). WORK IS 
DEFINED AS THE COST OF LABOR, MATERIAL, AND OVERHEAD THAT RESULTS IN 
A TANGIBLE OUTPUT, SUCH AS REPAIR AND MAINTENANCE OF EQUIPMENT AND 
WEAPON SYSTEMS. SERVICES ARE THE COST OF LABOR, MATERIAL, AND 
OVERHEAD THAT RESULT IN A SUPPORT BENEFIT TO THE COMPONENT
REQUESTING 
THE SERVICE. SERVICES INCLUDE GROUNDS MAINTENANCE, BEQ SUPPORT, 
RANGE SUPPORT, UTILITIES, GUARD SERVICES, ETC. PROVIDED TO THE
BUYING 
COMPONENT.
2. MISSION. PROVIDE REQUIRED PROCESSES AND PROCEDURES THAT MUST BE 
ACCOMPLISHED PRIOR TO A COMMAND AUTHORIZING A REIMBURSABLE ORDER 
FOR WORK OR SERVICES TO ANOTHER DOD COMPONENT OR FEDERAL AGENCY. 
THIS GUIDANCE APPLIES WHEN THE MARINE CORPS IS THE BUYER OF WORK 
OR SERVICES. 
3. EXECUTION. PRIOR TO OFFICIAL ISSUANCE OF REIMBURSABLE ORDERS 
FOR WORK OR SERVICES, THE FOLLOWING STEPS MUST BE ACCOMPLISHED AT 
EACH COMMAND: 
3.A. SECTION/OFFICE/PROGRAM MANAGER REQUIRING THE REIMBURSABLE 
SUPPORT WILL: 
1. CONTACT THE COMPONENT/AGENCY TO ENSURE THEY CAN PROVIDE THE
SUPPORT, 
2. OBTAIN THEIR TRADING PARTNER INFORMATION, 
3. IDENTIFY SPECIFIC REQUIREMENTS OF SUPPORT AND COST, 
4. ENSURE SUFFICENT FUNDING IS AVAILABLE FOR THE ORDER, 
5. CREATE REIMBURSABLE WORK REQUEST DD FORM 448 MILITARY 
INTERDEPARTMENTAL PURCHASE REQUEST (MIPR)(IF NAVY ACTIVITY IS THE 
SELLER, PREPARE A NAVCOMPT FORM 2275), 
6. FORWARD REQUEST TO COMPTROLLER OFFICE.
3.B. COMPTROLLER OFFICE WILL: 1. REVIEW VALIDITY OF APPROPRIATION 
AND LINE OF ACCOUNTING INFORMATION, 2. REVIEW REIMBURSABLE WORK 
SCOPE TO ENSURE IT MATCHES APPROPRIATION PURPOSE, 3. REVIEW IF 
ORDER IS BEING PROPERLY ISSUED AS AN ECONOMY ACT OR PROJECT ORDER. 
3.B.1 IF WORK WILL BE PERFORMED BY ANOTHER FEDERAL AGENCY VICE A 
DOD COMPONENT OR ACTIVITY ENSURE THE FOLLOWING STATEMENT(S) ARE 
ANNOTATED IN THE REMARKS/SERVICE DESCRIPTION SECTION OF THE REQUEST: 
3.B.1.A. SERVICE REQUEST REQUIRED STATEMENT (ECONOMY ACT
ORDERS) 
- THESE FUNDS ARE AVAILABLE FOR SERVICES FOR A PERIOD NOT TO 
EXCEED ONE YEAR FROM THE DATE OF ACCEPTANCE OF THIS ORDER. ALL 
UNOBLIGATED FUNDS SHALL BE RETURNED TO THE ORDERING ACTIVITY NO
LATER 
THAN ONE YEAR AFTER THE ACCEPTANCE OF THE ORDER OR UPON COMPLETION
OF 
THE ORDER, WHICH EVER IS EARLIER. 
3.B.1.B. WORK REQUEST REQUIRED STATEMENT (PROJECT ORDERS) - I 
CERTIFY THAT THE GOODS ACQUIRED UNDER THIS AGREEMENT ARE 
LEGITIMATE, SPECIFIC REQUIREMENTS REPRESENTING A BONA FIDE NEED 
OF THE FISCAL YEAR IN WHICH THIS ORDER IS PLACED. 
3.B.2. ONCE COMPTROLLER REVIEW IS COMPLETED, FORWARD REQUEST TO 
CONTRACTING OFFICER. 
3.C. CONTRACTING OFFICER WILL REVIEW REQUIREMENTS AND PREPARE A 
DETERMINATIONS AND FINDINGS (D&F) TO ENSURE THE REIMBURSABLE 
ORDER IS MOST EFFICENT/ECONOMICAL FOR THE GOVERNMENT. APPROVED 
REIMBURSABLE ORDER REQUESTS WILL BE FORWARDED TO THE COMMANDING 
OFFICER FOR SIGNATURE AND RELEASE OF REQUEST TO THE SELLING 
ACTIVITY FOR ACCEPTANCE. COPIES OF SIGNED ORDER ARE RETURNED TO 
COMPTROLLER, CONTRACTING OFFICER, AND SECTION/OFFICE/PROGRAM 
MANAGER. 
3.D. SECTION/OFFICE/PROGRAM MANAGER THAT INITIATED THE REQUEST 
WILL COMMIT THE DOCUMENT AND FUNDS IN SABRS ONCE REQUEST IS 
APPROVED BY COMMANDING OFFICER. ONCE ACCEPTANCE OF ORDER IS 
RECEIVED FROM SELLING COMMAND (SIGNED ACCEPTANCE ON NAVCOMPT 
FORM 2275 OR SIGNED MIPR ACCEPTANCE DD 448-2), AN OBLIGATION 
WILL BE ENTERED INTO SABRS. DOCUMENT RECORDS AND MONITORING 
WILL BE COMPLETED BY THE SECTION/OFFICE/PROGRAM MANAGER IN 
ACCORDANCE WITH MCO P7300.21. 
3.E. FOR RECURRING ANNUAL SERVICE SUPPORT FOR DETACHMENTS OR 
TRAINING WITH ANOTHER DOD COMPONENT, AN INTERSERVICE SUPPORT 
AGREEMENT (ISA DD FORM 1144) SHOULD BE CREATED SPECIFYING THE 
SERVICES AND COST FOR SUPPORT. IF AN ISA IS IN PLACE AND NO 
MATERIAL CHANGES HAVE OCCURRED FROM THE PREVIOUS YEAR, THE 
REQUIREMENT FOR A CONTRACTING D&F IS NOT REQUIRED. A D&F 
PREPARED AT THE TIME AN ISA IS CREATED/ NEGOTIATED IS GOOD 
UNTIL THE ISA IS RENEGOTIATED. THE ISA NUMBER WILL BE CITED 
IN THE REQUESTED SERVICES/DESCRIPTION SECTION OF THE DD FORM 
448 OR NAVCOMPT FORM 2275. 
3.F. TWO ADDITIONAL APPROVAL STEPS ARE REQUIRED IF THE 
REIMBURSABLE REQUEST IS FOR ONE MILLION DOLLARS OR GREATER. 
FIRST APPROVAL IS FROM THE AREA LEGAL OFFICE. ONCE LEGAL 
APPROVES THE REQUEST, IT MUST BE FORWARDED TO DC IL 
(CONTRACTS) FOR FINAL APPROVAL PRIOR TO RELEASE OF THE 
REQUEST TO THE SELLING ACTIVITY. 
4. COMMAND AND CONTROL. EFFECTIVE WITH THE PUBLICATION OF 
THIS MARADMIN, COMMANDS WILL FOLLOW THE PROCEDURES OUTLINED 
HEREIN WHEN ISSUING REIMBURSABLE ORDERS. THESE PROCEDURES 
WILL BE INCORPORATED INTO THE UPCOMING CHANGE TO REFERENCE E. 
5. POC ON THIS ISSUE IS LTCOL JOHN CHADWICK, DSN 224-4988, 
COMM 703-614-4988, EMAIL JOHN.CHADWICK1@HQMC.MIL.